Pathways Learning Platform (Church of England Birmingham)

Data Controller

The data controller is:

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1. Why we collect and use your personal data

• To enable you to access the online learning and resources on this site and participate in discussions.
• To contact you, relating to your learning on the Pathways platform.
• To monitor usage and improve the provision of services.
• To ensure access to particular online learning and resources is restricted to those entitled to use them.

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2. The categories of data we collect

When you use this site, information in the following categories is collected:

• Required Personal Data
• Optional Personal Data
• Technical Data
• Usage Data
• Cookies

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3. Details of the data collected and the lawful basis for using your information

Data about the use of the various online learning and resources is aggregated and is not personal data. It is used to inform the development of the site and help optimise the use of the site and for evaluation purposes.

Legitimate Interest Assessment

For a copy of the full Legitimate Interest Assessment please contact the person named in section 7.

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4. Who we collect from or share your information with

We collect basic personal information about you from the information you give us and from your participation in resources. We do not collect personal information about you from any other source.

• You may be asked to give more information via a survey or other Moodle activity that will be visible to Site Administrators and relevant stakeholders.
• This will be optional, and we will explain why we want this information, who will see it and what we will do with it at the point of collection.
• When you participate on the learning platform, your name and optional personal data will be made visible to other site users.
• We report data on: numbers of users, content engagement, feedback responses.

This site provides access and links to different resource providers. We do not provide these sites with any information about you. Each of these will have their own privacy policy and you should read their privacy policies before providing them with your information.

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5. How long do we keep your information?

Data is kept for a maximum of three years after your last access to the site. Each January, any user who has not accessed the site in the last 24 months will have their personal identifiable data deleted. You may request that your personal data is deleted prior to this.

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6. Your rights

You have the following rights regarding your personal data:

• The right to be informed about any data we hold about you.
• The right to request a copy of your personal data which we hold about you.
• The right to request that we correct any personal data if it is found to be inaccurate or out of date.
• The right to request your personal data is erased where it is no longer necessary for us to retain such data.
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
• The right to object to the processing of your personal data.
• The right to obtain and reuse your personal data to move, copy or transfer it from one IT system to another.

To exercise these rights, please contact the Data Protection Team using the contact information provided below. The NCIs Individual Rights Policy is available on request.

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7. Queries, complaints or concerns

If you have any queries regarding this processing activity, or how the Pathways Learning Platform handles your personal data please contact, in the first instance:

Alternatively, you can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.